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Improving Access to Psychological Therapies Data Set

                                                                 

Review Of Central Returns (ROCR) Licence: ROCR/OR/2155/004MAND
Frequency: Monthly


We collect national data on Improving Access to Psychological Therapies (IAPT), to encourage improved access to talking therapies for people with common mental health problems such as depression and anxiety disorders.

Started in April 2012, this data set is submitted by providers of NHS-funded care via the Health and Social Care Information Centre (HSCIC) Bureau Service Portal.


What data do we collect on Improving Access to Psychological Therapies?

A variety of health and well-being data including:

  • patient health questionnaire
  • generalised anxiety disorder assessment questionnaire
  • phobia screening questions
  • disorder specific measures
  • work and social adjustment scale
  • employment questions
  • waiting times
  • patient experience questionnaires

Who should submit this information?

Providers of NHS-funded mental health services.

How do I submit the Improving Access to Psychological Therapies data set?

You should submit the IAPT data set via the mental health bureau service on the Open Exeter portal. This site is provided by HSCIC and only accessible via an N3 connection to the NHS network.


How do I access the system?

Step one: check that your organisation's Caldicott Guardian - a senior person responsible for protecting patient information - is on the Open Exeter register. If they are not, the Caldicott Guardian will need to register first.

Step two: complete a data user certificate to get access to the Bureau Service Portal, and send it to the Open Exeter helpdesk at exeter.helpdesk@hscic.gov.uk. Providers and commissioners should complete the same form.

For help with completing the form, contact the Open Exeter Helpdesk on exeter.helpdesk@hscic.gov.uk or 01392 251289.

Step three: To get an empty copy of the actual IAPT database, you should contact us at enquiries@hscic.gov.uk or 0845 300 6016.

This is a Microsoft Access database which contains the data tables which you should fill in and submit via the mental health bureau service.


What are the submission dates?

Submissions for the IAPT Data Set need to be made every month.

Important Changes to submission timetable during transition from IAPT v1.0 to IAPT v1.5

  • Submissions of the current IAPT Data Set Version 1.0 will continue until August 2014 for June (Refresh data).
  • Submissions of the new IAPT Data Set Version 1.5 will commence from September 2014 for July (Refresh) and August (Primary) data

IMPORTANT

Please note that the July Primary data submission is cancelled. This is to allow for the transition from Version 1.0 to Version 1.5 as it is not possible to process two versions of the IAPT IDB at the same time.

The revised submission table can be found below:

Month

Submission
Window Opens

Submission
Window Closes (Midnight Of)

Extracts
Available From

IAPT Data Set Version 1

2013/14

November (R) & December (P)

06/01/2014

24/01/2014

03/02/2014

December (R) & January (P)

03/02/2014

21/02/2014

03/03/2014

January (R) & February (P)

03/03/2014

21/03/2014

31/03/2014

February (R) & March (P)

31/03/2014

25/04/2014

06/05/2014

2014/15

March (R) & April (P)

06/05/2014

28/05/2014

05/06/2014

April (R) & May (P)

05/06/2014

27/06/2014

05/07/2014

May (R) & June (P)

05/07/2014

25/07/2014

02/08/2014

June (R) *ONLY*

02/08/2014

18/08/2014

26/08/2014

July (P)

Cancelled

Cancelled

Cancelled

IAPT Data Set Version 1.5

July (R) & August (P)

26/08/2014

24/09/2014

02/10/2014

August (R) & September (P)

02/10/2014

24/10/2014

01/11/2014

September (R) & October (P)

01/11/2014

24/11/2014

02/12/2014

October (R) & November (P)

02/12/2014

29/12/2014

06/01/2015

November (R) & December (P)

06/01/2015

26/01/2015

03/02/2015

December (R) & January (P)

03/02/2015

25/02/2015

05/03/2015

January (R) & February (P)

05/03/2015

27/03/2015

07/04/2015

February (R) & March (P)

07/04/2015

27/04/2015

05/05/2015

March (R) & April (P)

05/05/2015

26/05/2015

03/06/2015[LA1]

Please note that the submission window to make June (Refresh) data submission in August has been reduced and post deadline extracts have been made available earlier than previously published dates. The window has also been extended for July (Refresh) and August (Primary) to allow for transition from IAPT v1.0 to IAPT v1.5.

Submission deadlines for each period are also highlighted on the IAPT Home Page of the Bureau Service Portal.


IAPT Version 1.5 - Intermediate Data Base

From September 2014, the new version of the IAPT IDB (IDB version 1_5_0) must be used to make the IAPT Submissions. Please note that the new IDB can be used to make IAPT v1.5 submissions from 26/08/2014 (for July Refresh and August Primary data). The extended window is to allow for provider and system suppliers to make the transition from IAPTv1.0 to IAPTv1.5.  The new IDB template to use for IAPT v1.5 is available on request from the HSCIC's contact centre.  Please send an email to enquiries@hscic.gov.uk with "IAPT v1.5 IDB" in the subject line.


How do I access Improving Access to Psychological Therapies data?

Providers and commissioner of adult specialist mental health services can retrieve processed IAPT extracts covering their own services by logging into the mental health bureau service portal using their Open Exeter account.

When will the data be published?

Routine Monthly Improving Access to Psychological Therapies Data Quality Reports and Routine Quarterly Improving Access to Psychological Therapies Summary Statistics Reports can be found at Routine IAPT Reporting.

Data Quality report rules are detailed in the following document:

IAPT DQ Measure Rules [63kb]


Improving Access to Psychological Therapies Guidance Documentation

IAPT v1.0

IAPT data set standard specification (external) (Opens in a new window)

pdf icon IAPT Summary Of Validations [228kb]

pdf icon IAPT Provider Extract Specification [216kb]

pdf icon IAPT Commissioner Extract Specification [410kb] 

pdf icon IAPT Data Inclusion Rules [249kb]

pdf icon IAPT Draft User Guide [1Mb]

IAPT implementation checklist [52kb]

pdf icon IAPT Frequently Asked Questions [527kb]

Presentation: a practical guide to the IAPT data set [5Mb]

Guidance for organisations taking part in the Payment by Results pilot [305kb]

IAPT v1.5

IAPT v1.5 has recently been mandated by the Information Standards Board for collection from 1st July 2014. The Data Set Specification and other documentation can be found on the ISB website. An updated submission timetable covering the transition to version 1.5 of the data set has now been provided and can be found above. From September 2014 (for submitting July Refresh data) all providers must use the new IAPT IDB v1.5.0. Special instructions for making the first IAPT v1.5 submission will be published in the near future.

Additional key supporting documents for the use of providers and system suppliers can be found below with further documentation under development:

xls icon IAPT v1.5 Technical Output Specification [644kb]

pdf icon IAPT v1.5 Technical Guidance [1Mb]

pdf icon IAPT v1.5 Implementation Guidance [405kb]

pdf icon IAPT v1.5 User Guidance [450kb]

pdf icon IAPT v1.5 Data Model [12kb]


Improving Access to Psychological Therapies Payment and Pricing System

An outcome's based payment and pricing system is being developed for IAPT services. This is unique as other systems of PbR are activity or needs based. Pilot work is currently ongoing to develop this system and more information can be found on the IAPT Programme webpage .

Providers currently registered on the extended pilot programme 2013/2014 will continue to submit data using the separate IAPT PbR IDB v1.1.1 which includes the additional PbR table used to capture the patient level data required to support the pilot, until the first IAPT v1.5 submission.

From September 2014 (July Refresh data) all providers in England including the sites taking part in the extended PbR pilot must use the new IAPT IDB v1_5_0 for submitting IAPT data. The new IAPT IDB v1_5_0 will include all the additional data items previously collected separately as part of the PbR pilot. No amendments to the IAPT IDB are required to submit the PbR data as all PbR requirements are captured in the new IAPT v1.5 data set.

How do we use and protect patient identifiable data?

At the Health and Social Care Information Centre (HSCIC), we take the importance of information governance very seriously. We have controls and procedures in place to make sure we demonstrate the highest standard of stewardship and governance of the information we handle, including the IAPT data set.

We conform to the standards of the Governance Committee (formerly the National Information Governance Board), the national body that protects the interests of patients in how their data are used, shared and stored in the NHS and adult social care. Following a rigorous assurance process, they have given the IAPT programme permission to process patient identifiable data.

Patient identifiable data is collected extensively across all areas of health for both clinical and management purposes. The Governance Committee's care record guarantee (external) (Opens in a new window) sets out the "commitment that NHS organisations and those providing care on behalf of the NHS will use records in ways that respect patient rights and promote your health and well-being." This principle is applied across all national data collections including all of our mental health information.

We make sure individual patients cannot be identified by creating a pseudonymised patient identifier which is used in national aggregate reporting.

We make sure all data is kept secure whilst it is being submitted. The Bureau Service Web Portal which is used to submit the data has secure 'https' technology to encrypt data transmitted across the N3 network. The portal has successfully passed extensive testing designed to identify any security issues.

The data we collect will help us to understand how services operate, the treatments they provide and the outcomes they achieve - and helps improve the way they are delivered.


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