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Improving Access to Psychological Therapies Data Set

                                                                                                                                                                                                                   

Review Of Central Returns (ROCR) Licence: ROCR/OR/2155/004MAND
Frequency: Monthly


We collect national data on Improving Access to Psychological Therapies (IAPT), to encourage improved access to talking therapies for people with common mental health problems such as depression and anxiety disorders.

Started in April 2012, this data set is submitted by providers of NHS-funded care via the Health and Social Care Information Centre (HSCIC) Bureau Service Portal.


What data do we collect on Improving Access to Psychological Therapies?

A variety of health and well-being data including:

  • patient health questionnaire
  • generalised anxiety disorder assessment questionnaire
  • phobia screening questions
  • disorder specific measures
  • work and social adjustment scale
  • employment questions
  • waiting times
  • patient experience questionnaires

Who should submit this information?

Providers of NHS-funded mental health services.

How do I submit the Improving Access to Psychological Therapies data set?

You should submit the IAPT data set via the mental health bureau service on the Open Exeter portal. This site is provided by HSCIC and only accessible via an N3 connection to the NHS network.


How do I access the system?

Step one: check that your organisation's Caldicott Guardian - a senior person responsible for protecting patient information - is on the Open Exeter register. If they are not, the Caldicott Guardian will need to register first.

Step two: complete a data user certificate to get access to the Bureau Service Portal, and send it to the Open Exeter helpdesk at exeter.helpdesk@hscic.gov.uk. Providers and commissioners should complete the same form.

For help with completing the form, contact the Open Exeter Helpdesk on exeter.helpdesk@hscic.gov.uk or 01392 251289.


What are the submission dates?

Submissions for the IAPT Data Set need to be made every month.

The revised submission table can be found below:

YearMonthSubmission Window OpensSubmission Window Closes (Midnight Of)Extracts Available From
2014/15September (R) & October (P)01/11/201424/11/201402/12/2014
October (R) & November (P)02/12/201429/12/201406/01/2015
November (R) & December (P)06/01/201526/01/201503/02/2015
December (R) & January (P)03/02/201525/02/201505/03/2015
January (R) & February (P)05/03/201527/03/201507/04/2015
February (R) & March (P)07/04/201527/04/201505/05/2015
2015/16March (R) & April (P)05/05/201526/05/201503/06/2015
April (R) & May (P)03/06/201524/06/201502/07/2015
May (R) & June (P)02/07/201524/07/201501/08/2015
June (R) & July (P)01/08/201524/08/201503/09/2015
July (R) & August (P)03/09/201525/09/201503/10/2015
August (R) & September (P)03/10/201525/10/201502/11/2015
September (R) & October (P)02/11/201524/11/201502/12/2015

Submission deadlines for each period are also highlighted on the IAPT Home Page of the Bureau Service Portal.


IAPT Version 1.5 - Intermediate Database

The submission of IAPT data must always be undertaken using the latest Intermediate Database (IDB). The new IDB template to use for IAPT v1.5 is available from the bureau service portal or on request from the HSCIC's contact centre. Please send an email to enquiries@hscic.gov.uk with "IAPT v1.5 IDB" in the subject line.

Current IDB VersionVersion NumberRelease Date
iaptmasteridbversion1_5_051_5_0522/08/2014

Please Note: The new IAPT v1.5 IDB will include all the additional data items previously collected separately as part of the PbR pilot. No amendments to the IAPT v1.5 IDB are required to submit the PbR data as all PbR requirements are captured in the new IAPT v1.5 data set.


How do I access Improving Access to Psychological Therapies data?

Providers and commissioner of adult specialist mental health services can retrieve processed IAPT extracts covering their own services by logging into the mental health bureau service portal using their Open Exeter account.

When will the data be published?

Routine Monthly Improving Access to Psychological Therapies Data Quality Reports and Routine Quarterly Improving Access to Psychological Therapies Summary Statistics Reports can be found at Routine IAPT Reporting.

Data Quality report rules are detailed in the following document:

IAPT DQ Measure Rules [63kb]


Improving Access to Psychological Therapies Guidance Documentation

IAPT v1.5

IAPT v1.5 has recently been approved by the Standardisation Committee for Care Information (formerly Information Standards Board) for collection from 1st July 2014. The Data Set Specification and other documentation can be found on the ISB website.

Additional key supporting documents for the use of providers and system suppliers can be found below with further documentation under development:

DocumentCurrent VersionLast updated
xls icon IAPT v1.5 Technical Output Specification [663kb]v1.207/08/2014
pdf icon IAPT v1.5 Technical Guidance [1Mb]v1.307/08/2014
pdf icon IAPT v1.5 Implementation Guidance [405kb]v1.417/01/2014
pdf icon IAPT v1.5 User Guidance [519kb]v1.421/01/2015
pdf icon IAPT v1.5 Data Model [12kb]v1.011//04/2014


IAPT v1.0

Amd 29/2011 was approved and published by the ISB in October 2011 for collection from April 2012. The collection of this version of the data set has since ceased with the implementation of v1.5 of the data set (see above). The documents below shown below should be referenced to understand the development of the standard prior to the amendments made in version 1.5.

The formal Information Standard for this release can be found on the ISB website.

Additional key supporting documents relating to this release can be found below for reference only:


Improving Access to Psychological Therapies Programme

The Improving Access to Psychological Therapies (IAPT) programme supports the frontline NHS in implementing National Institute for Health and Clinical Excellence (NICE) guidelines for people suffering from depression and anxiety disorders.

The IAPT programme website is a learning and support tool for services created through the programme and provides a number of resources including a directory of local IAPT NHS Services and guidance on measuring outcomes. The programme has recently published new guidance to support the data collection.

Read more about the Improving Access to Psychological Therapies Programme.


Improving Access to Psychological Therapies Currencies and Payment System

An outcome's based currencies and payment system is being developed for IAPT services. This is unique as other systems of PbR are activity or needs based. Pilot work is currently ongoing to develop this system and more information can be found on the IAPT Programme webpage .

From September 2014 (July Refresh data) all providers in England including the sites taking part in the extended PbR pilot must use the new IAPT IDB v1_5_0 for submitting IAPT data. The new IAPT IDB v1_5_0 will include all the additional data items previously collected separately as part of the PbR pilot. No amendments to the IAPT IDB are required to submit the PbR data as all PbR requirements are captured in the new IAPT v1.5 data set.

How do we use and protect patient identifiable data?

At the Health and Social Care Information Centre (HSCIC), we take the importance of information governance very seriously. We have controls and procedures in place to make sure we demonstrate the highest standard of stewardship and governance of the information we handle, including the IAPT data set.

We conform to the standards of the Governance Committee (formerly the National Information Governance Board), the national body that protects the interests of patients in how their data are used, shared and stored in the NHS and adult social care. Following a rigorous assurance process, they have given the IAPT programme permission to process patient identifiable data.

Patient identifiable data is collected extensively across all areas of health for both clinical and management purposes. The Governance Committee's care record guarantee (external) (Opens in a new window) sets out the "commitment that NHS organisations and those providing care on behalf of the NHS will use records in ways that respect patient rights and promote your health and well-being." This principle is applied across all national data collections including all of our mental health information.

We make sure individual patients cannot be identified by creating a pseudonymised patient identifier which is used in national aggregate reporting.

We make sure all data is kept secure whilst it is being submitted. The Bureau Service Web Portal which is used to submit the data has secure 'https' technology to encrypt data transmitted across the N3 network. The portal has successfully passed extensive testing designed to identify any security issues.

The data we collect will help us to understand how services operate, the treatments they provide and the outcomes they achieve - and helps improve the way they are delivered.


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